Getting the Traditional Open Dialog Box

John notes that it used to be that when he chose to open a file from within Word, the program would display a traditional Open dialog box that allowed him to browse his system to find the documents he wanted to open. Not anymore. Now Word users see options to go to OneDrive or to network locations and have to click multiple times to get to the Open dialog box. John wonders how to just display the traditional Open dialog box, without the need to dig down.

There are a few ways you can go about this, and the methods are a great study in the quirkiness of Word.

First, if you display the File tab of the ribbon and then click Open (or just press Ctrl+O), then Word displays the area referenced by John. This was introduced in Word 2013 and is called the Backstage. (Why? I have no idea, except that some marketing wonk thought it was a good name.) In that area, click the Browse link, and you'll see the traditional Open dialog box. In other words, one click in the Backstage, and you are where you want to be.

To make it even quicker, you can use a different shortcut key. Press Ctrl+F12 and Word displays the Open dialog box directly, bypassing the Backstage.

If you prefer, you can tell Word to make the Ctrl+O shortcut work like it traditionally did. Just follow these steps:

1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and later versions display the File tab of the ribbon and then click Options.)
2. At the left side of the dialog box click Save. (See Figure 1.)



Figure 1. The Save options of the Word Options dialog box.

3. Make sure the Don't Show the Backstage when Opening or Saving Files with Keyboard Shortcuts checkbox is selected. (This option is about halfway down in the "Save Documents" category.)
4. Click on OK.

Now the Ctrl+O shortcut should work exactly the same as the Ctrl+F12 shortcut, displaying the Open dialog box immediately.

Note the wording of the option in step 3—it specifically says "with keyboard shortcuts." This caveat was added post-Word 2016; in earlier versions it wasn't there. In those earlier versions (up through Word 2016) you could make this change and it would basically disable display of the Backstage.

Not so in later versions. The configuration setting only affects the behavior of the shortcut keys. Sort of. You see, in versions of Word after Word 2016, displaying the File tab of the ribbon and clicking Open, still displays the Backstage. However, you can add the Open tool to the Quick Access Toolbar in this manner:

1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and later versions, display the File tab of the ribbon and then click Options.)
2. At the left of the dialog box click Customize (Word 2007) or Quick Access Toolbar (later versions of Word). (See Figure 2.)



Figure 2. The Quick Access Toolbar portion of the Word Options dialog box.

3. Using the Choose Commands From drop-down list, choose Popular Commands. (This should be selected by default.)
4. In the list of commands find and select Open.
5. Click the Add button. The command moves to the right side of the screen.
6. Click OK.

Now the Open icon appears on your Quick Access Toolbar. Provided you went through the earlier steps to "Don't Show the Backstage when Opening or Saving Files with Keyboard Shortcuts," clicking the Open icon will take you directly to the Open dialog box. (If you didn't make the configuration change, then the Open icon will take you to the Backstage.)

Like I said—the "fixes" for bypassing the Backstage are a great case study in the quirkiness of Word.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12910) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021.