by Allen Wyatt
(last updated October 3, 2013)
Sheets includes a great way to dynamically format cells in a spreadsheet based on values within the spreadsheet. If the values change, then the formatting based on those values is automatically changed. This feature is known as conditional formatting.
To start applying this type of formatting, first select the cells to which you want it applied. Then click Format | Conditional Formatting to see the Conditional Formatting dialog box. (See Figure 1.)
Figure 1. The Conditional Formatting dialog box.
Note that left side of the dialog box contains a drop-down list that allows you to specify the type of condition you are creating. The default is "Text Contains," but clicking the drop-down list shows that there are many other types of condtions you can examine:
Once you select the type of condition you want to check, Google modifies the dialog box to reflect the requirements of that condition. You can then fill in the values that make sense for the condition.
Finally, you need to specify how you want Sheets to modify the formatting of the selected cells based on the outcome of the condition you create. You can click the check box next to Text or Background, or both. Selecting a check box allows you to modify that formatting element, as desired.
Once you click Save Rules in the Conditional Formatting dialog box the formats are applied to the selected cells.
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