by Allen Wyatt
(last updated October 17, 2013)
Need to insert additional rows into a spreadsheet? Sheets makes it easy to do: All you need to do is select the row where you want to do the insert and then click the Insert menu option. Sheets shows you two ways that you can do the insertion (Row Above and Row Below). Pick the option that reflects how you want the insertion to occur.
If you want to insert multiple rows, you have two choices. First, you can insert a single row by using the Insert menu, as already mentioned. Then you simply press Ctrl+Y to repeat the command and keep inserting rows. (Each time you press Ctrl+Y an additional row is inserted, either above or below the selected row—it depends on the exact menu choice you originally made.)
The second method to insert multiple rows involves selecting rows before inserting. For instance, if you want to insert five rows, select five existing rows in the worksheet, click the Insert menu option. Sheets then presents you with four options. (See Figure 1.)
Figure 1. Inserting multiple rows.
All you need to do is pick the option that reflects what you want to do, and Sheets takes care of the rest.
Finally, you can also insert a row (or multiple rows) by selecting the number of rows you want to insert and then right-clicking the mouse anywhere within the selected rows. In the resulting Context menu you'll see the same insert options you would see if you clicked the Insert menu option. Pick the one that reflects the insertion you want to do, and Sheets dutifully insert the rows for you.
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