Getting Notified of Spreadsheet Changes

by Allen Wyatt
(last updated December 20, 2013)

6

When you are collaborating on a spreadsheet with others, it can be a great boon to get everyone's changes all in that single spreadsheet. When your collaborators are all over the country (or the world), it would be great to be notified whenever someone makes a change in the spreadsheet. That way you wouldn't waste time continually checking the spreadsheet to see if others have made changes recently.

Fortunately, Sheets does provide a way to get notifications when things change in a shared spreadsheet. Here's how to set up your own notifications:

  1. Log into Google Drive (drive.google.com).
  2. Open the spreadsheet for which you want notifications. (It must be a spreadsheet that is shared with others.)
  3. Choose Tools | Notifications. Sheets displays the Set Notification Rules dialog box. (See Figure 1.)
  4. Figure 1. The Set Notification Rules dialog box.

  5. Using the controls in the dialog box, indicate what type of change notifications you want to see.
  6. Indicate at the bottom of the dialog box how quickly you want to be notified.
  7. Click Save. Sheets displays the Set Notification Rules dialog box, which shows an overview of how you are notified.
  8. Click Done.

Notifications can be set on a spreadsheet-by-spreadsheet basis, but (again) only for shared spreadsheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Aligning Plus/Minus Symbols

Scientific writing often involves the use of special symbols, such as the plus/minus symbol. If you want to align these ...

Discover More

Squeezing Everything In

Do you have just a line or two of text that "spills over" onto another printed page? Here are some ways you can compress ...

Discover More

Putting the Control Panel on the Desktop

The desktop is designed to hold all your most commonly accessed programs, files, and folders. If you access the Control ...

Discover More
More DriveTips

Easy Translations

If you work in an international environment, you may have a need to translate text from one language to another. Sheets ...

Discover More

Changing the Legend Location

When you create a chart, Sheets helpfully adds a legend to better explain the data that is in the chart. If you don't ...

Discover More

Hiding a Chart's Legend

When you create a chart, Sheets helpfully adds a legend to better explain the data that is in the chart. You may not want ...

Discover More
Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 3?

2014-01-15 09:39:48

Andy

Thanks for making the correction so promptly!

Google have introduced a new feature "Activity Stream" which makes it a bit easier to know when changes are made to documents: http://googledrive.blogspot.com.au/2014/01/a-new-activity-stream-in-drive-shows.html

It is worth considering for a drive tip!


2013-12-20 09:06:22

awyatt

Now corrected; it is about spreadsheet changes, not document changes.

-Allen


2013-12-20 08:59:03

awyatt

You are absolutely correct, Andy. I must have been half asleep when I wrote this one. I'll get it corrected.

-Allen


2013-12-19 23:10:44

Andy

Just a correction to my last post, there is no Notification option on the Tools menu in documents. To set comment notifications you go to comments in the top right corner, then click on Notifications.


2013-12-19 23:07:11

Andy

Your tip refers to "documents" but the screenshot is for a spreadsheet.

I don't think you can be notified of *document* changes, only if comments to a document are made. And there is no Tools menu in documents.

Notification of changes to shared documents is a feature I wish google would introduce!


2013-12-19 08:07:20

vinod

Nice tip. Very useful. Keep up the good work