Copying a Spreadsheet

by Allen Wyatt
(last updated March 6, 2014)

When I've put a lot of work into developing a spreadsheet, I often don't want to mess up what I've done in order to make additional changes to the spreadsheet. This is particularly true in Sheets, where any changes are immediately saved in the spreadsheet without any effort on my part.

This is where making a copy of a spreadsheet comes in handy. Once I've got my spreadsheet the way I want it, all I need to do is select the Make a Copy option from the File menu. Sheets displays the Copy Document dialog box. (See Figure 1.)

Figure 1. The Copy Document dialog box.

The proposed title for the copy isn't cast in stone; you can (and should) change it to anything you want. If the spreadsheet is shared with others, you can also instruct Sheets to share the copy with the same people. (Just click the Share It with the Same People check box.)

When you click OK, Sheets quickly makes the copy. The original spreadsheet is closed and you are, instead, immediately working in the new copy.

You should note the one caveat appearing in the Copy Document dialog box: Comments won't be copied when Sheets saves out the new spreadsheet. If it is important for you to maintain the comments, you might want to make the copy of the spreadsheet in Drive instead of within Sheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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