Saving a Spreadsheet Locally in a Non-Sheets Format

by Allen Wyatt
(last updated April 3, 2014)

One of the key benefits to working with Sheets is that you can easily collaborate with others. However, not everyone has access to the Internet (hard to believe, huh?), or you might need to simply share a spreadsheet with someone in a different file format.

Sheets makes it easy to download a spreadsheet and do a file conversion at the same time. Here's how you do it:

  1. Open the spreadsheet you want to convert.
  2. Hover the mouse pointer over the Download As option on the File menu. Sheets displays a number of conversion options.
  3. Choose the conversion option that best matches your needs.

At this point, Sheets starts the download, using a filename that matches the name of your spreadsheet and an extension that reflects your choice in step 2.

Speaking of step 2, there are a number of different target formats you can choose for your downloaded spreadsheet. As of this writing, Sheets provides these options:

  • Microsoft Excel (.xlsx)
  • Open Document format (.ods)
  • PDF document (.pdf)
  • Comma-separated values (.csv, current sheet)
  • Tab-separated values (.tsv, current sheet)
  • Web page (.html, current sheet)

Note that the first three options result in the data on all sheets being downloaded, but the final three do not. Also, it should be noted that the last option (web page) does not produce a page that is interactive or changeable; it is essentially a static representation of the current sheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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