Saving a Spreadsheet Locally in a Non-Sheets Format

by Allen Wyatt
(last updated April 3, 2014)

One of the key benefits to working with Sheets is that you can easily collaborate with others. However, not everyone has access to the Internet (hard to believe, huh?), or you might need to simply share a spreadsheet with someone in a different file format.

Sheets makes it easy to download a spreadsheet and do a file conversion at the same time. Here's how you do it:

  1. Open the spreadsheet you want to convert.
  2. Hover the mouse pointer over the Download As option on the File menu. Sheets displays a number of conversion options.
  3. Choose the conversion option that best matches your needs.

At this point, Sheets starts the download, using a filename that matches the name of your spreadsheet and an extension that reflects your choice in step 2.

Speaking of step 2, there are a number of different target formats you can choose for your downloaded spreadsheet. As of this writing, Sheets provides these options:

  • Microsoft Excel (.xlsx)
  • Open Document format (.ods)
  • PDF document (.pdf)
  • Comma-separated values (.csv, current sheet)
  • Tab-separated values (.tsv, current sheet)
  • Web page (.html, current sheet)

Note that the first three options result in the data on all sheets being downloaded, but the final three do not. Also, it should be noted that the last option (web page) does not produce a page that is interactive or changeable; it is essentially a static representation of the current sheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Extracting URLs from Hyperlinked Images

When copying information from the Internet to an Excel workbook, you may want to get rid of graphics but keep any ...

Discover More

Deleting Dates within Text Strings

Finding and replace dates contained within other text in a cell can be a bit tricky. This tip looks at some approaches to ...

Discover More

Checking Lock Status of Cells

When you first create a worksheet, all the cells in that worksheet are formatted as locked. As you unlock various cells ...

Discover More
More DriveTips

Transposing Information in a Sheet

If you want to turn a range of cells by 90 degrees within a spreadsheet, you need to understand how Sheets can handle the ...

Discover More

Splitting Cells

Need to separate the contents of one cell into multiple cells? It's easy to do when you use the SPLIT function, as ...

Discover More

Creating a Conditional Format

Conditional formatting is a powerful tool you can use to dynamically adjust the formatting in your worksheet. This tip ...

Discover More
Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)